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NATIONAL EXECUTIVE COUNCIL MEETING AND NATIONAL CONSULTATION
FOR THE UPS 2ND NATIONAL CONVENTION
April 16, 2005 @ the Riverside Function Room
Punta Villa Convention and Resort, Arevalo, Iloilo City

MINUTES OF THE MEETING:

The National Meeting and National Consultation on the UPS Convention were convened at the Riverside Function Room of the Punta Beach Resort with regular UPS representatives from Luzon, Visayas and Mindanao. The National Vice-President Ysmael Prosperoso facilitated the Meetings upon request of the National President and the National Treasurer.

The National President and the National Treasurer, fixed and subsequently scheduled the Meeting on April 16 (despite information that the NCR-Luzon Interim Organization had previously scheduled and to convene on that day a pre-Convention in which the UPS Vice-President for Mindanao and the Secretary General were scheduled to attend per official invitation). The President Sammy Pundogar even instructed the Secretary General to prepare notices of the Meeting to be sent to the said Officers with the agenda and authorizing the Secretary General to sign the letters for and his behalf.

Despite the scheduled Meeting, the President, the National Treasurer and some other officers were not able to come because of some urgent and situations beyond their control. The National President said he cannot come without giving specific reasons. The National Treasurer called that he had an unexpected meeting in Davao City. However, in earlier phone conversations with these National Officials, they subsequently declared to support and abide with what ever decisions the group will approve in this Consultation Meeting hosted by the Iloilo Upsilonians.

The Executive Vice-President Gestuvio also who was in Capiz at the time called up to say of his abiding with the results of the National Meeting. Brod Noel Bagnol, the National Business Manager, also called up that he was about to fly to Iloilo City for the Meeting, but an urgent legal hearing that cropped up he has to attend to in Davao has cancelled his attendance. However, he also intimated that whatever be discussed and approved in this Meeting has all his support. The Vice-President of Mindanao, Brod Jerwin Boyoro, who opted to attend to the NCR-Luzon Pre-Convention Meeting in Los Banos, Laguna, also told the Secretary General that he will abide with the official approved results of this National Meeting. The group has to continue with the National Consultation Meeting regardless of the absence of some National Officers considering that the 3 main regions of the country and the host Chapter were necessarily represented.

The following issues and concerns of the forthcoming 2nd National Convention, as per agenda of the Notice of the Meeting, were thoroughly discussed, deliberated and decided upon unanimously and significantly by the National Officers present and the official representatives from the Visayas, Mindanao and Luzon Groups, and the representatives from the host Chapter, Phi Eta School Chapters, with Active and Alumni members, to wit:

  1. FINAL LISTING AND ACCREDITATION OF UPS CHAPTERS NATIONWIDE.
  2. IDENTIFICATION OF THE TYPES OF CHAPTERS IN EXISTENCE.
  3. APPROVED CHAPTER CLASSIFICATIONS.
  4. APPROVED CONVENTION DELEGATES AND OBSERVERS ALLOCATIONS PER CHAPTER.
  5. CONGRESS APPROXIMATE BUDGET COMPUTATION.


1.)FINAL LISTING AND ACCREDITATION OF UPS CHAPTERS NATIONWIDE:

  • Click here, to view the final accredited chapter...

2.)IDENTIFICATION OF THE TYPES OF CHAPTERS IN EXISTENCE:

  • School Chapters with Students (Active) and with Alumni.
  • School Chapters with Students (Active) but without Alumni yet.
  • School Chapters without Students anymore but still with active Alumni.
  • School Chapters without Students and without Alumni anymore (to be revitalized).

3.)APPROVED CHAPTER CLASSIFICATIONS :

   1.)CLASS A (with Students + with Alumni Members)

  • Organized students with Elected Officers
  • Recognized by the School with Adviser
  • Minimum number of members (15 and up)
  • Organized Alumni with Elected Officers (as a whole)
  • Minimum Number of Alumni (15 and above)
  • 1 major activity and 3 minor activities per year

  •      -(major activity: Alumni + Student efforts)
         -(minor activity: Either students or alumni involvement)
   2.)CLASS B (with students but without alumni membership)
  • Organized students with Elected Officers
  • Recognized by the School with Adviser
  • Minimum number of members (15 and up)
  • 1 major activity and 3 minor activities per year

  •      -(major/minor: all student membership are involved)
   3.)CLASS C (with Alumni but without students membership)
  • Organized Alumni with Elected Officers
  • Minimum Number of Members (15 and Above)
  • 1 major activity and minor activities per year

  •      -(major/minor: all alumni involvement)

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4.)APPROVED CONVENTION DELEGATES AND OBSERVERS ALLOCATIONS PER CHAPTER :

   1.)DELEGATIONS PERCENTAGE (STUDENTS/ALUMNI):

  • CLASS A - Ten (10) Voting Delegates
         (6 Alumni + 4 Students)
  • CLASS B - Eight (8) Voting Delegates
         (All students)
  • CLASS C - Six (6) Voting Delegates
         (All Alumni)
   2.)All Participating Chapters are allowed with five (5) Observers, which could be
      students, alumni or a combination of both.

   3.)DELEGATION RATIO OF STUDENT/ALUMNI AS A WHOLE:
  • Approved Delegation Ratio: Alumni (60%) and Students (40%).

5.)CONGRESS APPROXIMATE BUDGET COMPUTATION:

Date      :   October 21-23, 2005
Venue   :  To be determined by the Accommodations Committee and Host
                 VPV Ismael “Manoy” Prosperoso.

Total Expected Delegates:

  1. Delegates - 40
  2. Observers - 200
CONGRESS ACTIVITIES :
  1. National Officers' Reports
  2. Messages and Keynote Speeches
  3. Skills-Building Workshops
  4. Convention Highlights: Election of the 2005-2007 National Executive Council Officers
  5. Focus Group Discussions
  6. Amendments of the Constitution and By-Laws 2002
CONGRESS TOTAL APPROXIMATE BUDGET :
  • Hotel - P 700.00 X 3 X 350====P 735,000.00
  • Logistics..........................................10,000.00
  • Secretariat......................................10,000.00
  • Program...........................................15,000.00
  • Publicity & IFC Materials................10,000.00
  • Miscellaneous.................................10,000.00
          TOTAL:........................................P 790,000.00

ALL THE ATTENDING NATIONAL OFFICERS AND REPRESENTATIVES FROM DIFFERENT AREAS CONSTITUTING THIS CONSULTATION MEETING, DO HEREBY APPROVE AND UPHOLD THE MEETING RESULTS AND OUTCOMES THAT WILL GUIDE THE IMPELEMENTATION AND HOLDING OF THE 2ND NATIONAL CONVENTION ON OCTOBER 21-23 AND HOSTED BY THE PHI ETA CHAPTERS OF ILOILO CITY, WITH OUR OFFICIAL SIGNATURES.

ATTESTED AND APPROVED BY :

(SGD). BROD ROMEO S. ORILLA - Manager, Red Cross Youth and UPS Secretary General

(SGD). BROD/ENGR. ISMAEL PROSPEROSO - Vice-President for the VISAYAS


OTHER SIGNATURES OF MEETING REPRESENTATIVES:

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